Payroll Services

Xcelentra and its associates together have many decades of experience in various financial and accounting services. We are leading providers of cutting edge and cost effective payroll processing services in the UK and 18 countries of Europe. Xcelentra provides customized and speedy employee payroll processing services to companies of all sizes, including small businesses.

Payroll processing is a critical function for any company. Timely and error-free payroll processing is key to enhancing employee satisfaction and thereby improving productivity levels at a company. Further, payroll processing is a highly specialized function that requires clear understanding of relevant laws and compliance with various rules and regulations. Payroll processing services must also provide a level of confidentiality and convenience to an organization. Keeping these factors in mind, Xcelentra provides a wide range of payroll services to its clients. These services can also be customized, keeping in mind the specific requirements of the client company.

The Xcelentra approach to payroll processing involves appropriate planning, a focused approach, and support to the organization from start to finish. Xcelentra’s team comprises highly experienced and dedicated professionals who have extensive knowledge of payroll processing systems, methods, and laws. Thus, we provide top of the line, cutting edge, and comprehensive payroll processing services for all your employees, including your top management.

The Xcelentra Advantage: Why you should outsource payroll processing to Xcelentra


Recent trends indicate that an increasing number of profit driven and professionally managed companies are outsourcing their payroll function. With its experience in the field of financial services, Xcelentra provides top of the line and cost effective payroll processing services that surpass your expectations and provide you complete peace of mind. The Xcelentra advantage includes the following key features

Specialised, Comprehensive and Customised services

Payroll processing is a specialized function which requires knowledge of relevant laws and compliance with various rules and regulations. Xcelentra offers comprehensive, end-to-end services that are customized to meet all your needs ands give you complete peace of mind. Our services include:

  • Payroll Processing
  • Assisting in statutory compliance with all applicable laws, including income tax ( PAYE, social security contribution , National Insurance contribution etc.
  • All statutory return filing in relation to payroll services
  • Claiming Social Security Exemption based on social security agreement between two countries .
  • Handling all assessment and audit of payroll by the statutory authorities
  • Discussing tax issues relating to individual employee payrolls
  • Offering personal employee support services and resolving employee queries.
Confidentiality

Xcelentra has a well-developed system that ensures complete confidentiality of payroll data. Our system ensures that only a few key people in the organization have direct access to payroll data.

Administrative Convenience

Xcelentra provides complete payroll services, which means that your company does not need to establish an in-house process, hire a dedicated team, train staff, deploy any software, etc. Thus, outsourcing payroll processing to Xcelentra reduces your costs substantially.

Highly Experienced and Dedicated Team
Xcelentra has dedicated professionals who specialize in payroll processing and are fully conversant with all statutory requirements and applicable laws. Our professionals are dedicated to ensuring your complete satisfaction again and again.
People Support
Xcelentra provides exemplary and highly responsive support to all its clients. We have a dedicated mailbox to handle each client’s queries and our support staff are also available on telephone during office hours. As per client request, we also deploy staff at client locations in order to meet employees face to face and respond to their queries. Thus, we ensure that all queries are resolved in a timely manner and you get complete satisfaction and peace of mind.
Industry Leading Data Security
At Xcelentra, we value confidentiality and privacy and we go that extra mile to ensure complete security of your data. We host all client data on internal servers, which are secured as per the toughest industry norms. All of our infrastructure is periodically assessed and rated as per the highest industry security standards. We also maintain regular data backups for additional data security. Thus, with Xcelentra, your complete data security is guaranteed.

The X Factor

Xcelentra is one of the fastest growing financial advisory and outsourcing firms today and is highly reputed for its industry leading services. Xcelentra has partnered with some of the top firms in UK, Germany and Belgium – Xcelentra and its associates together have many decades of experience in accountancy and taxation consultancy practices. Our expertise in the field of taxation and accountancy reflects in the top of the line, cutting edge, and comprehensive payroll processing services that we provide. Our services are customized to fully meet your needs and we take care of your entire payroll processing function end-to-end. We offer highly responsive and exemplary support which ensures that your company and your employees are well-informed and are fully taken care of at every stage. Apart from regular payroll processing services, we also represent companies before relevant authorities (such as Income Tax, Social Security, National Insurance, etc.) with respect to payroll matters, wherever and whenever required. Thus, with Xcelentra, your complete satisfaction and peace of mind is fully guaranteed.

Our Approach


At Xcelentra, we believe in providing the complete range of payroll related services rather than just salary calculations every month. Our payroll processing services can be categorized into four distinct stages of services

We first set up an initial meeting with the client company in order to obtain the necessary information regarding employee payrolls. Based on the information collected from the initial meeting (and any additional meetings and discussions), we prepare a detailed schema of the persons responsible for the transition, the communication channels to be established and maintained, key contacts, etc. The information or documentation that the client company provides to us at this stage includes:

  • Company Organization Chart
  • Description of manager and employee roles
  • Salary structure, etc.
At Xcelentra, we believe in working together with the client company and/ or with the previous payroll service provider at every step in order to accurately collect and collate all data necessary for the transition of the payroll process. We rely on this integrated approach in order to achieve our goal of ensuring that the transition is as smooth as possible and is completely error-free. To achieve this, we prepare a comprehensive step-by-step transition plan, which ensures zero disruption to your operations. The entire process is controlled and managed by our dedicated team of highly experienced professionals. Further, we regularly monitor the actual progress made and compare it to the transition plan in order to achieve zero deviation.
In order to ensure zero disruption and smooth transition, we work in parallel with the previous payroll provider for a period of one month. If any outstanding issues are detected during this time, we ensure that these are immediately resolved and we also keep the client company fully informed about any such problems and issues. This systematic approach enables us to minimize the impact of transition on the client company. Further, it allows us to address any issues faced and enables us to thoroughly understand the previous payroll processes of the client company. After this, we take charge of the client company’s payroll processing functions in real time. The output from the payroll processing includes tax and net pay calculations, pay slips, various MIS reports, statutory reports, returns to be filed by the company, etc. At Xcelentra, we provide fully customized and comprehensive services that take care of each and every requirement of the client company. Thus, we are able to provide standardized as well as customized payroll reports to each client company.
At Xcelentra, we believe that processes, once designed and implemented, need continuous review in order to achieve better quality and greater cost efficiency. Thus, we regularly review all of the processes involved and constantly strive to improve them. These improvement plans are designed and developed in consultation with the client company. Thus, our work does not end with the payroll outputs that we provide. We also assist our client companies in achieving higher efficiencies and cost reductions.

Payroll Services


 
 

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